LibGuides: Sierra How-To Guide: Creating the On Search List

Creating Lists

To run the on search list, you will need to select Create List from the Function menu.

Creating the On Search List

The On Search List is a list of all of the items that we could not find on the shelves. We use the list to look for those items before declaring them missing.

To begin, select Create List from the Function menu. Under Review Files, scroll down to File 87, gumberg items on search. Select this list.

Searching records: Click on the Search Records button. A window will open warning you that the data will be overwritten. Click Yes to continue.

Sierra will them prompt you for the search parameters. Change the Store Record Type to "Item."

After Item is selected, you will notice fields to Start and Stop the range. In the Stop field, delete everything after the "i" and insert * (an asterisk).

At the bottom of the screen, select "Retrieve Save Query." Another window will appear, with several options. Scroll to 56, Gumberg On Search.

Click Select. The search window will now contain the search parameters.

Click Search. The window will disappear, and the list will run. When complete, the records need to be sorted.

Sorting Records: When sorting this list we can just the Holds Sort paramters to sort our On Search List by location, call name, etc.

To do this, select File 87, gumberg items on search, and click the Sort Records button. A new window will open. Click the "Apply Saved Sort" button.

The holds sort is the first saved sort. Select it, then click Select.

The fields will populate in the sort window. Click Sort to sort the records.

Listing records: You will need to generate a listing of the records. Again because we already have a list that does what we're looking for we just reuse the Gumberg Holds parameters.

Select file 87, gumberg items on search, then click List Records. In the window that appears, click the Apply Saved List button.

The listing for the holds is 4, Gumberg Holds. Select this list, then click the Select button.

The List Records window will populate. In the Page Heading field, replace "Holds List" with "On Search" and add today's date.

Click OK.The report will then print to the back printer.

Now we will learn how to run the Clear E-ZBorrow List.