During the academic year, the library acquires new books on a regular basis. These books go through the final step of processing at the Circulation Desk. After each book’s status has been changed, all new books are placed on the "Dalek" display on the 4th floor. This is to ensure that patrons can browse our most recent acquisitions.
When new books arrive, Reference staff first reviews for anything that should have restricted access. Before processing begins, please send an email to the following librarians:
To start the processing for new books, remove the old New Books from the shelf on the 4th floor, check them in, and clear their status as New Books.
Running the new book list: Before you can begin changing each book’s status, you must first run the New Books list. This will clear the old New Books from the system, so you can then create a new list with the most recent New Books. This ensures that none of the previous New Books have been misplaced.
Select Create Lists from the Function menu.
Select 82 and click Search Records.
When a warning message pops up, select Yes.
Then change the Store Record Type to Item and select Retrieve Saved Query.
In the Retrieve Query pop-up, scroll down and choose 40, which is Gumberg New Books. Then click Select.
This will bring up the Gumberg New Books search. Select Search at the bottom of the pop-up.
This should reset the Gumberg New Books list to 0. If, for any reason, the list does not reset to 0, click on Show Records. Verify the status of any items on the list by checking the stacks or seeing if they are checked out. If you cannot account for anything, please report to Tanya.
Processing the new books: To physically process the new books, place in call number order and check the spine labels. After this is complete, the item records are updated using rapid update.
1.) Make sure you are signed in to Sierra under your own credentials. The rapid update function is not available in the saved gCIRC2 login.
2.) Once you are signed in, change the function in the upper right corner to “Rapid Update.”
3.) Then open the Tools Menu in the upper left corner, click on “Rapid Update Options” and make sure “Update Individual Record” is selected.
4.) In the “Select Record Type to Modify” drop down menu located towards the top center of the screen select “Item.”
5.) Enter “88” in the “Field” field, this indicates you’re changing the status field in Sierra.
6.) Then enter “p” in the “Value” field, this indicates that the status is “New Books Shelf.”
7.) Check that the “Use Same Data” box, located on the right side of the screen is checked. Once you have verified that it is, make sure the cursor is in the “Record #” field box. Scan the Duquesne barcode and then hit the enter key.
8.) The book’s status is now changed to “New Books Shelf”. Keep scanning and hitting enter for each book you’re changing to New Book.
Now that you have learned how to process New Books we'll go over how to create Journal Records on the fly.
