Skip to Main Content

Course Reserves

Course Reserves at Gumberg Library

Course reserves make materials readily available to your students at no cost to them. Ideal for supplemental readings, book excerpts, and Gumberg Library collections, this service is meant to assist instructors in meeting students' educational needs.

Print reserves are held at Gumberg Library’s circulation desk and are accessible during the library's operating hours.

Electronic reserves enable students to access course materials around the clock. E-reserves course pages are password protected for students currently enrolled in the course. Be sure to provide your students with the password! Library staff can not provide passwords to students.

Place a course reserves request

Request materials by using the online reserves request form, downloading and emailing a reserves request form, or completing a hardcopy form available at the circulation desk.

Personal copies of materials for print reserves and items to be scanned for e-reserves need to be dropped off at the circulation desk with a copy of the request form.

Timeline for course reserves processing

Reserve requests are completed in the order received. Remember, request volume peaks at the beginning of the semester! Submit reserve requests at least two weeks before your students will need the assignment.

To ensure that your reserves are processed quickly, fill out the reserve request form completely. Full bibliographic citations are necessary; omissions lead to delays in processing reserves and in clearing copyright permissions.

Tips to expedite course reserve requests
  • Contact your department's library liaison ahead of time to purchase items that are not in Gumberg's collection.
  • Retrieve library materials from the stacks and leave the materials at the Circulation Desk with the request form.
  • Choose readings from library databases, eBooks, and/or fair use excerpts (currently 10% of the the text) as copyright permission searches and approvals add to turnaround time.
  • Scan print materials (such as articles and book chapters) needed for e-reserves, save them as PDF files, and email the files to the Reserves Coordinator
  • Remove any staples from print materials that need to be scanned by the library.
  • Consider using Open Access materials and Open Educational Resources to avoid copyright permission processes. 

End of semester

At the end of the semester, print reserves will be pulled and e-reserves will no longer be accessible on the website. If you need to keep your reserves for the following semester, please contact the reserves staff: or

Course Reserves Policies

All reserve requests must comply with U.S. copyright law, and Duquesne University's copyright policy. The library will not knowingly accept materials for e-reserve that violate copyright law. Gumberg Library follows fair use guidelines, and although reserves staff will review materials submitted, we recommend instructors use Duquesne University's fair use checklist to ensure requested materials meet the four fair use factors.

With reference to the amount of excerpted materials to be placed on e-reserves, the library considers 10% of a text and one article from a journal issue to be fair use. Gumberg will seek use permission for materials that exceed fair use guidelines and pay reasonable permission costs; if use fees are excessive, library liaisons and staff can help find other reading materials. Items that can not be posted on e-reserve due to copyright considerations can be placed on print reserve. 

What may be placed on e-reserve?

Items available in Gumberg Library's collections or owned by the instructor, including

  • ebooks or journal articles in Gumberg's databases
  • Book excerpts, 10% of the text, scanned to a PDF file
  • Links to articles available freely online, such as those found in open access journals
  • OERs
  • Lecture notes
  • MP3 audio files

What may be placed on print reserve?

Books, articles, DVDs, CDs, anatomical models, games, or kits available in Gumberg Library or owned by the instructor.

What may not be placed on course reserve?

Materials borrowed through Interlibrary Loan and materials that exceed fair use limits and for which use permission cannot be obtained.

Contact Information

Jean Henry, Reserves Specialist