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Helpful Links

Employee Toolkit - library

  • policies, procedures, and documents that are internal and specific to those who work at Gumberg Library.

Events Calendar - Check here for Gumberg Library Events (both internal and external)

FOLIO - Online Login: Use SSO

Kronos - Clock in and clock out for your shift.

LibApps - Login to send pickup notices, monitor LibCal (Spaces and Media Equipment), edit guides, review statistics (LibAnswers, LibGuides, LibWizard, LibInsight, LibCal, and MORE!)

Portal (formerly Dori) Spotlight

Staff-on-Call End-of-Shift Form

  • At the end of every on-call shift, the staff person should submit this form. ONLY fill in areas that require attention.
  • Anything that should remain confidential (e.g. personnel issues) should be emailed directly to your supervisor.
  • This form does NOT replace the Incident Report Form. Please see the guidelines for submitting an incident report

Incident Report Form 

  • Complete this to document and inform the library any time there is:
    • need of emergency responders
    • an issue with the building (e.g. water leak)
    • an issue with a patron
  • When in doubt, fill it out!

Report PATRON Card-Swipe Access Issues

  • Use this form any time a patron cannot swipe into Gumberg Library exterior doors on the 4th floor, the 3rd floor Wellness Center (Brottier Commons) entrance, or the COM library (limited to MBS and COM students, faculty, and staff only)
  • Refer employees who work in the building and need interior door access to Cindy Fischer (Assistant to the Dean of Libraries)

Report Repair Issue for CTS Lab Printers

GUMBERG Head Counts ***Record in military time.***

OPENING Head Count: Total Number of People ENTERING Gumberg within the FIRST 15 MINUTES of OPENING

HOURLY Head Counts: Record after hourly head counts on each floor are completed

CLOSING Head Count: Total number of people LEAVING Gumberg during the LAST 15 minutes before CLOSE

COM LIBRARY Head Counts ***Record in military time.***

OPENING Head Count: Total Number of People ENTERING COM Library within the FIRST 15 MINUTES of OPENING

HOURLY Head Counts: Record after hourly head counts from the 3rd floor COM Library are completed

CLOSING Head Count: Total number of people LEAVING COM Library during the LAST 15 minutes before CLOSE

STATS! Record each and every question you're asked at the desk

Group EVENT Stats

Guidelines for Recording Group Events

When should you use this form?

  • To record statistics after a group event has taken place?
  • Members of the library staff planning an event should follow the policies outlined on the Gumberg Library Toolkit.

Who should use this form?

If you were the primary contact for an event that was hosted in the library, after the event has ended you should complete this form even if it was led by another campus unit. Some examples include:

  • FAST Lab
  • Dissertation defenses in the Silverman Center
  • Classes hosted in the Curriculum Center

If you teach a class, organize a workshop, or hold a cultural event, after the event has ended you should complete this form (unless the event was only for library staff). See the ACRL Definition below.

Some examples include:

  • Information literacy / library instruction in classes
  • Therapy Dogs
  • Book Discussion
  • Art exhibits
  • EndNote workshops
  • Workshops open to faculty and graduate students 

When should you not use this form?

  • Events for library staff only
  • Events organized by other campus units but not held in the library and not taught by library staff

When should you complete this form?

  • For a session held in the library that is not planned or organized by the library, complete the first two columns
  • For a session planned or organized by the library, complete all three columns

Questions?

Request ASD Supplies

  • Use this form to communicate ASD office supplies need.
  • This form goes to the Access Services Manager so they can collate, track, and anticipate need for supplies used in our office.
  • This is internal to ASD only.  

CTS Paper Supply Request

LibCal Equipment Booking Pages

To log into the check in/check out module,

 

Information for ASD Full-time and Part-time employees:

*invitation required

HOME SAFE SERVICES
This program offers reimbursement for Uber/Lyft/Cab fare when an employee decides to call for a safe ride home when they find themselves too impaired to drive. The employee must obtain a receipt and mail to Lytle EAP Partners at 200 Cedar Ridge Drive, Suite 208, Pittsburgh, PA 15205. The receipt must contain “Duquesne University”, your name, address and telephone number. Reimbursement, limited to three times per year, up to $50 will be mailed to your home. EAP publicity materials are sent along with the reimbursement check.