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ETD Preparation & Submission: Guidelines for Graduate Students: ETD Submission

Electronic Theses & Dissertations (ETD) LibGuide

How to Submit Your ETD

Prior to defense:

1.    Prepare your ETD following the ETD Guidelines.

2.    Convert formatted document to a PDF.

Defend and receive final committee approval:

3.    Fill out your Approval Form and receive signatures from your thesis or dissertation chair/advisor where indicated.

Options selected on the Approval Form must match those selected in ProQuest.

Receive signatures from advisor/chair prior to seeking signature on Submission Checklist from school representative.

Submit your ETD prior to the filing deadline:

4.    Complete the online Duquesne Scholarship Collection submission. You will need to create an account.

5.    Complete the online UMI/ProQuest ETD submission. You will need to create an account.

a.  Pay any fees by credit card. You will at least need to pay the microfim fee ($20 + tax, required).

b.  Upload copyright permission letters as supplemental files (if required)

c.  Order hard copies and/or register your copyright (optional)

See Help for common questions.

6.    Bring or email your Approval Form, signed by your thesis or dissertation chair/advisor, to your school representative and arrange for it to be signed and delivered or emailed to the Digital Scholarship Librarian.

If sending via interoffice mail, please clearly label your envelope "ETD" to ensure proper delivery.

When completing the ETD Approval Form and registering with ProQuest/UMI, there are a few choices for how to publish your work. See the FAQ for more information.

Filing Deadlines

ETD filing deadlines are also posted in the Academic Calendar.

Fall 2018 November 16
Spring 2019 April 12
Summer 2019 July 12

Submission Timeline

  • You must have defended your dissertation/had your thesis approved (and have made any revisions required by your committee) by the filing deadline of the semester you plan to graduate.
  • After you defend but before the filing deadline, you need to have created your accounts and submitted your document to both the Duquesne Scholarship Collection and UMI/ProQuest. You will also need to have had your Approval Form (PDF) signed by your thesis/dissertation chair and departmental representative (make sure the rep either plans to send the form to me, or bring it over to the library yourself).
  • After you submit these three required components, I will conduct a formatting review of your document. I will be checking your front matter for conformity with the template, checking for style issues such as inconsistent headings or citations, checking for issues with third-party copyrighted materials, making sure you’ve removed personal information from any included IRB documentation, and overall checking for compliance with the ETD Guidelines (PDF).
  • Within 1-2 weeks of submission (this time period may be longer the earlier you submit before the filing deadline), I’ll email you regarding any required changes. We’ll then correspond about your document until a final version is ready. This process needs to be completed by the week of graduation (usually a day or two before graduation day) so that I can clear your ETD graduation requirement with the Office of the Registrar.



Contact the Digital Scholarship Librarian or visit our FAQ page!