ETD Preparation and Submission: Guidelines for Graduate Students

The ETD Formatting Review process outlined below can only begin after you have completed all three items on the ETD Submission Checklist. Once the Scholarly Communications Librarian receives all three items, the following process begins:

1. The Scholarly Communications goes through your Word document with track changes turned on to check for adherence to the formatting guidelines (found below).
2. The Scholarly Communications Librarian sends you notes and asks you to make changes, if necessary.
3. You return your edits to the Scholarly Communications Librarian. If there are no other changes needed, the Scholarly Communications Librarian makes a final version of your work and sends it to you for your approval.
4. You approve the final work (via email). The Scholarly Communications Librarian replaces your submissions (in ProQuest and the DSC) with the final, approved version.
5. The Scholarly Communications Librarian notifies the registrar that you have finished the ETD review process.

Here are the guidelines that the Scholarly Communications Librarian uses for the formatting review.

1. The font must be a 12 pt, serif font, such as Times New Roman (headers can be larger; footnotes and endnotes can be smaller)
2. The front matter must be filled out and correctly formatted (please use our template)
3. The work must be double spaced
4. The work must have 1” margins (1.25" allowed on the top and bottom), and all figures, tables, etc. must fit within these margins (wider tables or figures can be put on a landscape page)
5. Headers must be consistent throughout
6. Running heads are not allowed in the front matter, but are allowed in the main body of the text
7. Page numbers should be in the bottom margin, centered and half inch from the bottom of the page
8. Other formatting rules should be taken directly from the style guide you’re using (APA, Chicago, AMA, MLA, ACS, etc.)